STATEMENT OF TERMS AND CONDITIONS OF OCCUPANCY

I. INTRODUCTION

The purpose of this document is to establish the terms and conditions of occupancy in University of Tennessee Health Science Center(Memphis)Student Housing. This document and the accompanying Acceptance Agreement Form together constitute an offer by the University to contract housing facilities with the applicant. For purposes of establishing housing charges, "Students", shall be defined as persons enrolled in official University of Tennessee, Memphis academic course. All other residents will be charged the "non-student" rate. The applicant may accept this offer to contract by signing and returning the original page of the Acceptance Agreement form. When the Acceptance Form is signed and returned to the University, it establishes a binding contract between the applicant and the University of Tennessee, Memphis.

II. APPLICATION AND ELIGIBILITY

A. Applications for Housing are mailed only to the students who have been officially admitted to the University, However, acceptance by the University does not automatically reserve a space in on-campus housing.

B. Applications must be submitted with required deposit. Space assignments are made on the basis of:

  • Date, time, and order in which applications, with accompanying deposit are received
  • availability of requested space.

III. PERIOD OF CONTRACT

The contract is for the entire year beginning July 1 and ending June 30 of the next year. Contracts entered into after July 1 will be assessed for the remainder of the year.

IV. PERIOD OF OCCUPANCY

A. The dates specified on the applicant's Acceptance Agreement form define the period of occupancy in which the University agrees to provide the space for which the applicant has contracted. Applicants may move into their rooms on or after the beginning date specified, but there will be no refund for unoccupied time because of a student's schedule. A ROOM THAT IS CONTRACTED FOR AND AVAILABLE FOR OCCUPANCY WILL BE CONSIDERED OCCUPIED FROM THE DATE SPECIFIED.

B. A resident agrees to vacate the assigned room no later than the termination date specified on the Acceptance Agreement Form.

C. Residents shall contract for the entire term. Students who stay shorter periods than 4 months, will pay short term rates. In those instances where a student will be away on rotation, a portion of the term or when the term of a college ends two or more weeks prior to the ending of the term, the student may retain the contract for the term of occupancy at full rate, or the resident must check out, turn in the key and remove all belongings from the room. Upon returning to campus, though a room will not be guaranteed, a room will be assigned from available spaces.

D. Periods of occupancy other than those specified on the contract must be approved by the Director of Housing.

V.HOUSING RENTAL RATES

A. Room rates are determined on a yearly basis (refer to the rental schedule.) Residents with academic requirements that necessitate a longer or shorter period of occupancy than specified on their Acceptance Agreement Form must make a written request for adjustment to the office of the Director of Housing.

B. Additional charges will be calculated by multiplying the appropriate room rental rate by the number of additional occupancy days requested.

C. INCREASE OF HOUSING RENTAL RATES: The University may increase rental rate specified in the agreement at each fee payment period to reflect any change in utility costs to the University.

VI. CANCELLATION OF THE CONTRACT

A. A contract may be cancelled by a resident upon 30 day witten notification to the Office of the Director of Student Housing. Approval for release from a contract without penalty will be given only for the following reasons:

  • Graduation from the University during the period of the contract
  • Marriage during the period of the contract with proof of marriage to be presented to the Office of the Director of Housing.
  • Completion of the academic year during the period of the contract.
  • Required assignment to an out-of-Memphis term program during the period of the contract.
  • Academic expulsion or suspension from the University.

B. A contract may be cancelled by an applicant if the Acceptance Agreement Form is received by the University with the word "CANCELLED" written across its face, postmarked on or before the return date. Failure to return the contract before the return date will result in forfeiture of the deposit.

RELEASE FROM CONTRACT FOR REASONS OTHER THAN THOSE STATED IN "CANCELLATION OR SUSPENSION OF THE CONTRACT," MAY BE GRANTED AT THE SOLE OPTION OF THE UNIVERSITY. HOWEVER, THE RESIDENT MAY BE ASSESSED $100.00 (ONE-HUNDRED DOLLARS) AS A CANCELLATION PENALTY IN THE EVENT A RELEASE IS APPROVED.

C. A contract may be cancelled by the University for the following reasons:

  • Failure to sign and return the Acceptance Agreement Form postmarked on or before the return date stated on the contract.
  • If space is not available in the residence halls.
  • If the resident fails to meet the full terms and conditions stated herein; for violation of the University or residence hall regulations as set forth in the "University of Tennessee Health Science Center Centerscope" which is a part of this contract by reference hereto. Cancellation of the contract for the above reasons will result in eviction to the resident upon 10 (ten) days notice, except that immediate eviction will result where the University determines that the continued occupancy could pose a danger to the life, limb, health of the residential community.
  • This University requires students to keep their living space sanitary in order to promote healthful living conditions. If it is found that a resident's suite is unsanitary because of a lack of cleanliness, the University may cancel the resident's housing agreement and the resident will be asked to vacate. The University's judgement in this matter is final.

D. A resident granted release from his/her contract will not be considered relieved from responsibility for rent payments until he/she has vacated the premises, removed all personal belongings from his/her assigned room and completed all check-out procedures.

VII. REFUNDS

A. A refund of the room application deposit will be made when written notification of cancellation is received by the Office of Student Housing postmarked on or before the return date specified in the Acceptance Agreement Form. A refund is not available to students who have occupied a room.

VIII."SHORT TERM ROOM RENTALS"

A. Some University courses are offered for less than one quarter. Individuals enrolled in these courses may stay in the halls if and when space is available. Individuals enrolled in "short term" programs may make application to the Office of Student Housing.

B. Room rental charges for "short term" residents wlll be calculated by multiplying the appropriate daily room rental rate by the number of occupancy days requested. THESE CHARGES ARE TO BE PAID IN ADVANCE.

IX. GENERAL PROCEDURES AND POLICIES

A. The University does not assume any legal obligation to pay for the loss of or damage to the resident's personal property if it occurs in its buildings or on its grounds prior to, during, or subsequent to the period of the contract. The resident is encouraged to carry appropriate insurance to cover such losses.

B. The resident is responsible for the accommodation assigned and shall reimburse the University for all damages within or to said accommodations. Charges for repair, replacement and/or necessary cleaning will be assessed to the residents deemed responsible by the University and must be paid promptly. Failure to pay assessments will result in a hold on a resident's registration, graduation, transcript, and/or administrative documents.

C. In the event that the accommodations assigned to the resident are destroyed or made unavailable and the University does not furnish other accommodations, the contract shall terminate. All rights and liabilities of the parties hereto shall cease and any unused contract charges shall be refunded at the appropriate rate for the period during which accommodations were not available to the resident.

D. If a space vacancy occurs in a shared two, three or four resident room, and another roommate is not assigned, the resident who remains agrees to either move to another room when requested by the Housing Office or to pay the difference in the rental rate in order to retain the room.

E. After issuance of contract, a change in room assignment requires a written amendment to the contract.

F. While this contract is in effect, the resident will be required to meet all financial obligations of this contract. It is the resident's responsibility to pay room charges at registration on designated fee payment days.

G. The housing contract is personal and may not be transferred or assigned to another person. The University reserves the right to make assignment changes considered necessary.

H. Failure of the applicant to occupy an assigned space does not constitute a release from the housing contract with the University.

I. The cost of re-keying the lock for an illegally duplicated key, replacing a lost key, or for any key not returned after withdrawal from the University or during check-out will be charged to the student.

J. The University provides fire and safety equipment and systems for the protection of residents, their property and university property. Safety devices include smoke detectors, emergency lighting, and fire extinguishers. Persons who tamper with or in any way hamper the functioning of safety equipment will be subject to disciplinary action. Tampering with safety equipment is a violation of city and state law and such acts will not be tolerated.

X. UNIVERSITY AND HOUSING REGULATIONS

The University does not undertake to prescribe in detail either requirements or prohibitions concerning conduct and living habits of persons in its housing. However, the community life in these halls necessitates a mutual respect for the rights and privileges of neighboring residents. It is expected that residents will conduct themselves in a neighborly and professional relationship with their fellow residents and the University. It is the intent of the housing administration to administer the halls in a manner that assures the safety, security, and privacy of each resident in an atmosphere conducive to the professional regulations that must be set forth by the housing administration and observed by the residents. Therefore, the rules and regulations relating to the safety and security of the residents and to the maintenance of the halls are set forth in the University of Tennessee Health Science Center Centerscope. Disregard of the rules and regulations relating to on-campus living may result in the resident being required to move from the hall.

***NO PETS ARE ALLOWED IN THE RESIDENCE HALL***

Contact Us

Office of Student Housing
Goodman Hall
255 S. Dunlap, Suite 120
Memphis, TN 38126
Phone: (901) 448-5609
Email: jfloyd@utmem.edu