Information About Electronic Grant Submission

PLEASE CONTACT THE OFFICE OF RESEARCH ADMINISTRATION AS SOON AS YOU KNOW THAT YOU WILL BE SUBMITTING A GRANT APPLICATION THAT REQUIRES ELECTRONIC SUBMISSION SO THAT WE CAN BE WORKING WITH YOU TO BE SURE WE DO NOT MISS THE SUBMISSION DEADLINE.

Research Administration will provide up-to-date information and training sessions periodically (or upon request) and will post announcements via the Research web site as well as through campus e-mail.

Forms

Please note that electronic submission through grants.gov does not require one standard forms package. Each grant application package will be linked to a specific grant announcement, and PIs will download the package to their computers using software available at the grants.gov web site.

Sample Package R01
Sample Package R03
Sample Package RC4 (Special Instructions)
Sample Package R21

Internal Routing

UT Research Administration is developing a system for electronic internal routing of grant proposals and other research documents. Additional information will be posted as the system progresses.

In the interim, paper copies of all grant proposals (including those to be submitted electronically to the awarding agency), along with the final electronic package, must be routed, as usual, through all applicable departments and colleges, and to Research Administration for review and approval.

Internal routing is required prior to submission of ALL grant applications, including those with electronic submission systems that allow the PI to enter data directly into the agency web site. In most instances, an institutional official must sign off on the application, either electronically or in paper form, before it is accepted by the agency.

Submission of Electronic Version to ORA

You may submit the electronic version of your grant to ORA in one of two ways (Note: Use the web if your package is larger than 10MB, as it will exceed the capacity of our e-mail servers.):

• e-mail the application package to egrants@utmem.edu
• upload the package to the e-Research - go to eResearch at http://eresearch.uthsc.edu/proposals/esubmission/ and follow the instructions below
  • How to Upload Your Electronic Grant Application Package to the ORA e-Research Web Site

Deadlines

The UTHSC Faculty Senate has approved a 5-working-day internal deadline for all grant applications, including those that must be submitted electronically. The FINAL version of the application is due on that date. Please also note that in cases in which an agency has a deadline past 5 p.m. Central time, UTHSC deadline is 5 p.m. Central. Grant applications that arrive past the 5-working-day advance deadline will go to the bottom of the queue and are not guaranteed to meet the agency submission deadline.

Registration

Individual investigators DO NOT need to register with grants.gov. The institution is already registered, and the "AOR" is Deborah L. Smith. The DUNS# is 94-1884009.

PIs who plan to submit proposals to the NIH WILL need to be registered in NIH Commons to apply for NIH grants. PIs who have been funded, who have applied for NIH grants, or who are NIH reviewers may already be registered. If you do not have a Commons ID or if you have trouble logging into Commons, please contact Virgina (Ginny) Geer (vgeer@utmem.edu or 448-1668) or Connie Bozant (cbozant@utmem.edu or 448-4188).

Helfpful links:

• NIH Grants
• NSF
• Grants.gov
• UTHSC Instructions for Completing Grants.gov Applications

Information about other agencies' plans relative to grants.gov will be posted as it is available.

Sample Information for NIH Multiple PI Leadership Plan

Contact Us

Deborah L. Smith, Ed.D.
Assistant Vice Chancellor for Research
910 Madison
Suite 823
Memphis, TN 38163

Phone: (901) 448-4823
Fax: (901) 448-7600
Email: dsmith@uthsc.edu