Purchasing Services

Surplus Inspection/Withdrawal for UT System Campuses and Institutes Only.

Surplus inspections are open ONLY to campus staff, and faculty for inspection, selection and redistribution of surplus property on the Memphis campus and for all of the other campuses and institutes that make up The University of Tennessee family. Departments are encouraged to use surplus property as the first source of supply in lieu of purchasing new computers, monitors, furniture, cables, supplies, laboratory equipment and/or other miscellaneous items when possible. Please have your account number and University I.D. with you. Selection and transfer of surplus property intended for redistribution is strictly prohibited for personal use. Surplus that is tagged SOLD via GovDeals online Internet auction is NOT available for redistribution.

Surplus is open for inspection of surplus property every Tuesday from 9:00-10:30 a.m. and every Thursday from 12:30-2:00 p.m. Campus staff and faculty will be notified by email if there are temporary changes in the inspection days and hours based upon weather and other concerns. If a department has an URGENT need for surplus property and the department representative cannot come over during the normally scheduled hours of inspection above, contact Mike Smith @ 448-2550 to schedule an appointment. You can also email us at surplus1@uthsc.edu and someone in surplus will contact you.

Surplus property is generally available at no charge to the department by Surplus, and there is no charge by Facilities for pickup and delivery by Logistics personnel. There are some exceptions and they include:

A. Computers-When computers are selected, they are taken to Biomedical Instrumentation (BMI) to sanitize the hard drive(s), upload operating systems, and software etc. as required by the department. A representative of BMI will contact the requestor to discuss the department requirements and the cost to the department for BMI to provide this service.

B. In some cases, departments may have surplus property they want to offer to sell for a Fair Market price. The department provides Surplus with the minimum technical information, price, and department contact, then Surplus will advertise the item via campus email and help facilitate.

Surplus property is stored primarily on the 2nd floor of the Beale Building at 822 Beale St. (the old three story brick building) located between Office Depot and Dunn Dental on the south side of Union. Enter the building via the door facing X-Lot on the southeast corner of the Beale Building, then take the first right towards the stairwell, and then up the stairwell to the 2nd floor. A Surplus representative will assist and direct the department representative to the room(s) where the surplus property is located. As soon as the department representative has selected the items for transfer to their department, the Surplus representative will assist in filling out the Surplus Property Issuance Form(s) with the required information. Selected items will be tagged with the department representative's name so the item(s) will be put on HOLD for pick up by Logistics personnel. The completed form is forwarded to the Facilities Work Order Coordinator to schedule the pickup and delivery. Facilities personnel should contact the person indicated as the contact on the form prior to coming over to the department with the surplus or the department can schedule delivery by contacting the Facilities Work Order Coordinator @ 448-5661. If there are any changes regarding delivery, the department must contact Facilities. Departments also have the option of taking the item(s) with them or they can pick them up with their own vehicles at no charge. Departments are urged to use Logistics for heavy and bulky items for safety concerns.

The dollars indicated in the Approximate Retail Value column are a conservative estimate of the retail replacement cost of the item(s) selected. Surplus provides the estimated cost and the dollars indicated do not affect department budgets. Copies of the Surplus Property Issuance Forms are available to departments for their records to indicate the approximate dollars the departments did not spend (Cost Avoided) by redistribution/reuse/recycling of University property.

Hold/Reserve Policy: Surplus that has been selected for redistribution to a department cannot be on HOLD/RESERVE for more than thirty (30) days after the date it was selected. Items that have not been picked up at the end of thirty (30) days will be returned to inventory for selection by others.