Purchasing Services

Surplus Inspection/Withdrawal

Departments are encouraged to utilize surplus property that may be available in lieu of purchasing new equipment. Surplus property inspections are open ONLY to campus, staff, and faculty personnel for the viewing and redistribution of surplus property on campus. Authorized representatives of UT departments (with I.D. badges) may inspect surplus property and request transfer to their department. Surplus property is stored on the 2nd floor of the Beale Building located at 822 Beale Street. Surplus is open for inspection of surplus property on the first Tuesday of each month (ONLY) between the hours of 9:00 a.m. and 11:00 a.m. If there is a change in the schedule, a message will be sent out over the AIB listserv. The day and time is sometimes changed due to workload, weather, holidays and auctions that clear out the surplus inventory. Department representatives are encouraged to enter the building via the door on the south side on the east end of the Beale Building (facing X-Lot). The door is next to the receiving dock. After you enter the building, take the first right and go towards the stairwell door and follow the signs up to the 2nd floor. The doors will be open to the rooms where surplus property is stored. Follow the signs. There will be a representative from Purchasing Services/Surplus Property to assist and/or direct you. After you find an item that you want for your department, you will need to see the representative to fill out a Surplus Property Issuance Form. Be sure to have your department account number available as it is required by Facilities for costs associated with the pickup and delivery of the item(s) selected. The item(s) selected will be tagged and held for pickup by Facilities personnel or the department has the option of taking the item(s) with them and/or picking them up at a later date and time at no charge. Generally, surplus property (except for computers or other devices with internal storage capability) is available at no charge to the requesting department, except for the cost of pickup and delivery by Facilities personnel. When computers are selected, there is a charge to the departments by Biomedical Instrumentation for sanitizing the hard drive and the uploading of any operating systems, software etc. required by the department.

Surplus that is tagged SOLD via GovDeals online Internet auction is NOT available for redistribution on the campus.

If an URGENT need exists for surplus property between the regular inspection periods, send an email message to Jim Randolph at jrandolph@utmem.edu or contact him on his cell at 301-4779 describing the item(s) needed and to schedule an inspection.