Sales Call Policy
Purchasing Services Office
It is preferable for vendor representatives to make an appointment directly
with the appropriate purchasing agent, if known, prior to coming to the
office (see Purchasing Staff list). If the purchasing
agent handling a particular order, bid, or commodity is not known, call
the main number at 901-448-5594(prompt 0) to make an appointment. Although
appointments are not required, a particular purchasing agent may not be
available if a visit is made to the office without an appointment.
University Departments
Vendor representatives calling on the campus for the first time should
make an appointment with a purchasing agent in Purchasing Services prior
to making sales calls on departments. Other routine visits and contacts
with campus departments can be made directly without going through Purchasing
Services. However, individual departments on campus may have vendor sales
call policies with which you need to comply. Although vendor representatives
may give preliminary price quotations and technical specifications to
departmental personnel, bids must be solicited and received by Purchasing
Services.
Vendor representatives should be familiar with the University policies
on Signature
Authority, Bid Limits, and Purchases
up to $5,000. Purchase orders, agreements, or contracts signed by
other University employees without authority as stipulated in University
Policy are null and void and do not obligate the University to pay for
goods or services.
Vendor representatives that have questions about how a transaction should
be processed should contact a purchasing agent in Purchasing Services
(see Purchasing Staff list).
|
