Creating Asset Numbers
Departments are responsible for creating asset numbers prior to entering
requisitions into IRIS. Below is a summary of the procedure for creating
assets in IRIS. If detailed guidance or additional information is needed,
refer to the Purchasing
& Asset Management Manual or to the BPP for creating
assets.
1. Requirement
- Asset numbers are required for movable equipment with a value greater
than $5000 and sensitive
minor equipment
that is valued between $1000 and $4999.
- When an asset number is required, create the asset number before
creating the requisition.
2. Go to Transaction AS01
Create Asset: Initial Screen ·
- The proper classification for sensitive minor equipment is 80,000.
- The proper classification for movable equipment with a value >
$5,000 should be chosen from the “drop-down” list in the
Asset Class data block of the Create Asset: Initial Screen
3. Time-dependent Tab
- On the Time Dependent (TD) tab, leave the Business area blank
- The Cost Center on the TD tab is M070000001 for our campus
- The Resp. cost center is the E account that will be responsible
for the asset
- If the asset is purchased against an E account, enter the E account
number in Source Cost Center, OR if the asset is
purchased against an R account, enter the R account number in Source
WBS Element.
- The Distribution Code on the Allocations Tab should be 003
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