The UT Health Science Center policy on Web Page Development/Ownership is set forth in Administrative Policy # 2.151 on Information Technology.

The General Guidelines for Network publishing are as follows.

1) A Server Administrator/Webmaster has been designated by the Computing and Telecommunications office to coordinate oversight of publishing through the UT Health Science Center network.

2) Each unit, organization, or individual (hereinafter referred to as publisher), desiring to publish on the UT Health Science Center Network must first request their intent with the Administrator/Webmaster at /page_request.html. Failure to adhere to these Guidelines may result in a request to remove or delete web pages from the Internet by the Administrator/Webmaster.

As a means to utilize space, academic departmental home pages must be linked from their respective college home page.

3) Publishing access is available first to officially recognized UT offices, projects, programs, areas, and student organizations. Access for individuals (personal pages) is extended on a first-come, first-served basis, subject to resource availability.

Every attempt will be made to accommodate anyone who wishes to publish on the University's server. Should restrictions become necessary due to resources and constraints, users will be notified in advance, and the restrictions will be implemented as uniformly and as fairly as possible.

4) Any information published by an officially recognized UT Health Science Center department, student organization, or administrative unit is considered official information and is considered the property of UT Health Science Center. Materials deemed to have commercial value should be addressed through the University Administrative Policy #2.240 on Patents, Copyrights and Licensing.

5) University and unit (colleges, departments, offices) identification.

 a. Home pages (defined as the main page of any college, department or administrative unit) must clearly identify themselves as part of The University of Tennessee, Memphis at the top of the first page. (e.g, The University of Tennessee, Memphis Office of Computing and Telecommunications or the Department of Family Medicine at The University of Tennessee, Memphis). See UT Health Science Center Administrative Policy #2.190, University Symbol, Name, etc. for the correct wording and use of the University's name, use of logo, seal, etc. Subsequent pages should also identify with UT Health Science Center.

b. The bottom of every home page must contain the UT Health Science Center disclaimer/footer provided in template format by Computing and Telecommunications, which includes the responsible person's name and email address, a date when the page was last update, links to the UT Health Science Center home page and official disclaimer page, and the University's affirmative action statement. The template can be obtained at www.utmem.edu/template.html.

c. Subsequent pages from owner's home page must contain a link back to the area/unit's home page.

 d. The title bar of each page should identify UT Health Science Center and the unit to which it is associated. (e.g., UT Health Science Center - Personnel Services Job Posting).

Publishers of personal pages are encouraged to include the individual's name, the document date and an electronic mail contact address.

7) UT Health Science Center units (colleges, departments, offices) may publish only that information or data for which their unit is administratively responsible. Official publishers have full responsibility for accuracy of pages they create. If there is need to include other existing information, links should be utilized. Links must be typed completely in lower case type due to the fact that some servers are case sensitive and all servers can read lower case. This will also help to provide consistency.

Publishers should not duplicate documents appearing on other parts of the server or elsewhere on the Internet, and should avoid duplicating groupings of links for which another unit of UT is officially responsible. UT offices, projects, areas, and programs should not publish information for which another entity is the official source.

Each unit should decide upon what documents and links are to published based on its relevance and usefulness to the school, the community, and that unit. For example, if the Library is the designated source for Educational Internet links, other offices should avoid duplicating those efforts or creating a list inconsistent with the Library's list, unless there is an exceptional reason for doing so (if there is a reason, label the unofficial information as such, and include directions to the official source and a disclaimer such as "unofficial" list provided by...).

Publishers should only point to the official source and send additional information or changes they think should be included in the list to the originating unit. When creating a link to another Internet document, links should be made to that information in its fullest form, or at the highest level (on a web server) that is logical, to give fullest credit to the original publishers and to maintain the organization of the information.

8) All published material must comply with University, state and federal laws.

a) Any violation of copyright or any other law is the sole responsibility of the publisher(s) of the particular information in question. (See UT Fiscal Policy #175.01 and Memphis Administrative Copyright Policy #2.100) It is safest to assume that copyright laws which apply to printed material also apply to online publishing. Copyrighted or trademarked materials may not be published without permission.

To reproduce images or text in excess of what is permitted under "fair use," permission must be sought from the copyright owner (usually the author). If permission is granted, the user should give proper credit to the author and include the phrase "used with permission" and a copyright notice. The proper form of copyright notice includes the word "Copyright" or the copyright symbol plus the name of the copyright owner and year of publication (e.g., Copyright 1995 John Doe). "Linking to" rather than reproducing information is the UT Health Science Center standard (see # 7 above) and should be utilized in all instances possible.

 

 

b) All published material must be in good taste and reflect the University's Affirmative Action Statement. Any material on official and personal pages, or their links, which discriminates or makes derogatory remarks on the basis of race, sex, age, national origin, religion, etc., is prohibited and subject to removal from the server.The abbreviated form of the Affirmative Action Statement may be used as follows and is included in the disclaimer statement: The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution.

Publishers are responsible for assuring pages and links remain current and are functioning properly.

 

 
 
 

All publicly accessible pages should be usable at all times, or clearly marked as "Under Construction" or "Testing Only". Any pages or sections which are largely unusable (for example, due to incorrectly written code or non-functioning links) may be removed from the server by the server administrator/webmaster until they are corrected. Any removals will be preceded by notification to the publisher.