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ETD Guide and Other Forms
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Creating a PDF/A from Word on a
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PC (updated 26 June 2008)
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Mac (updated 26 June 2008)
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Note: You must use the most recent version (currently 8.0) of Adobe
Acrobat Professional to create your PDF/A-compliant document. (If you
use an earlier version, you may get compliance, but your PDF/A will
not be compliant with the most recent version and will not be accepted.)
If you do not have access to the most recent version, you can use
the Macs or PCs in the Health Sciences Library (Multimedia Lab and
E-Classroom). You can also use two PCs in the GEB Computer Lab. The
PCs are on the back left-hand table and face the wall at the end of
the table. They are named Wolf and Bellini.
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Instructions for requesting bound paper
copies for personal use
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Other forms
you need thoughout your studies and in preparing for graduation
Top
of this page
Format Review
When beginning the process of submitting your T/D PDF for format
review by the College, wait until you receive feedback on the first
document before submitting another version. Each review can take up
to 1 week, and document control (the way you know which version is
the most current) is critical to avoid wasting time and effort.
There are two ways to submit your ETD to Blackboard
for format review. Please click on the procedure you want to use for
further instructions. Do not attach a PDF to an email; most files
are too large for the UTHSC e-mail system.
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E-collaboration Site. Use this procedure if you
want to create a Blackboard “course” for easy collaboration
with your committee and to learn about course management software.
The following people must be included as instructors:
David Armbruster, Larry Tague, and Shirley Hancock. Contact Larry
Tague (901-448-7152) who will help you set up your Blackboard
E-collaboration course.
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Thesis and Dissertation Workshop. Use this procedure if you
do not have your own E-collaboration site.
Regardless of which way you use to submit your ETD
for format review, e-mail Shirley
Hancock or David Armbruster
to let us know you have uploaded a file and where it is located.
Each review takes at least one week, and most documents
require 4-5 reviews before being approved for final submission.
Preliminary/Partial Reviews
While you may submit portions of your T/D for one
or two preliminary reviews to help ensure that you are on the right
track with format issues, the following are all required for a partial
submission:
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All front matter and the unsigned Approval page;
such items as the Table of Contents need not be complete, but
they should have enough content to indicate your basic format.
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At least one chapter that contains text, tables,
or figures.
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A List of References at the end for the chapters
submitted.
Keep copies of your ETD in different places: lab computer,
home computer. As insurance, back up your files regularly and print
a copy.
Make final changes, pagination check, and translation
to PDF or HTML using the same software version, computer type, and
printer. Otherwise, pagination, line breaks, page breaks, and text
formatted with tabs or spaces may change.
Special characters (e.g., Greek letters and other
symbols) can sometimes create problems when translating from one program/format
to another. Check these carefully just before submission.
Currently, three levels of security exist for ETDs:
- Complete protection. Not available to anyone. Normally used
while patent review is in progress. Considered a temporary security
category.
- Available only through campus computers (UT Health Science Center
IP addresses). Also considered a temporary security category.
You won't be able to access your ETD unless you're on campus.
- Available on the World-Wide Web. Anyone, anywhere can access
your ETD.
Security levels are downgraded each year until level
3 is reached, unless a written justification signed by the research
advisor or the student is received by the dean.
To create an archival PDF, you will need Adobe Acrobat
Professional. Check to see if this software is available in your lab.
If not, try the computer labs in the GEB or Health Sciences Library.
If all else fails, you will need to purchase Adobe Acrobat Professional.
Note that if you prepare your TD on one computer/printer
configuration and create a PDF using a different computer/printer
configuration, page breaks and other aspects of the document may shift.
Check each page carefully after creating the PDF.
Use the hyperlink feature in Acrobat from your Table
of Contents, List of Tables, and List of Figures to pages, tables,
and figures in your document.
If you need assistance with Adobe Acrobat, please
contact Tricia Page, 901-448-2753.
Requirement. Your entire document
should be in one file to create a properly paginated PDF document.
If you are interested in creating an electronic TD
in HTML, please contact Larry
Tague at 901-448-7152.
For policy and standards assistance:
For technical assistance:
Revised 26
June 2008
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